To plan a Zoom meeting directly in Microsoft Outlook you must download the Zoom Plugin for Microsoft Outlook.

After downloading the plugin you must restart Microsoft Outlook. A new Zoom meeting icon will now be visible in your calendar. 

Simply click on this to plan a meeting.

• Meeting ID: It is recommended to choose "Generate Automatically", NOT Personal Meeting ID
• Video: You may choose whether participants are to enter the meeting with their web cameras on or off. After the meeting starts they are able to switch their cameras off or on. 
• Audio:  Always select "Computer Audio".
• Advanced Options:
  • Enable Waiting Room: Participants must wait in the waiting room until allowed in by the Host. 
  • Enable join before host: Participants may enter the meeting before the Host arrives.
  • Mute Participants upon entry: Participants enter the meeting muted. They can unmute themselves.
  • Only signed-in users can join the meeting: Participants must log in to Zoom to have permission to participate in the meeting.
  • Automatically record meeting on the local computer: This function is blocked in accordance with GDPR rules.
  • Force include Join URL in location field: Participants see the link as a meeting location
  • Insert Zoom meeting invitation above existing text: Participants see the standard invitation message at the top of their screens.
  • Select a language for meeting invitation: Norwegian is not yet available. 
  • Alternative hosts: When you choose one or more alternative Hosts, the first to log in to the meeting will become the Host and the second Co-host.

• You may appoint or delegate one or more users to plan meetings on your behalf. 
• You may also plan meetings on behalf of one or more users who have granted you scheduling privilege. 
• You and the assigned scheduler must be logged in using USN FEIDE login credentials. 
• Users whose accounts include scheduling privilege will be able to administrate and function as an alternative Host in all meetings. 

To assign scheduling privilege: 

1. Log in to your Zoom profile.
2. Click on "Settings". 
3. Under "Other", click on the + sign beside "Assign Scheduling Privilege to". .
   
4. Type in one or more e-mail addresses in the window, separated by commas. Click on "Assign".
   

If assignment to a user is successful, this will be displayed under "Assign Scheduling Privilege to". They must log out of Zoom Client and log in again before they can plan on your behalf. 
 

If scheduling privilege cannot be assigned because the user does not have a USN account, you will receive an error message. 

Scheduling on behalf of another user: 

• In Zoom client:
  1. Log out of Zoom Client and log in again. 
  2. Click on the "Schedule" icon.
     This opens to scheduler window. 
  3. Click on "Advanced Options".
  4. Tick "Schedule For".
  5. Velg brukeren du vil planlegge for fra rullegardinmenyen
  6. Click on "Schedule" to complete the assignment.
• In your Zoom profile: 
  1. Log out of Zoom Client and log in again. 
  2. Click on "Meetings", and then on "Schedule A Meeting".
  3. Click on "Advanced Options".
  4. Select the user on whose behalf you want to schedule from the drop-down menu.
  5. Click on "Save" to complete the appointment.