Only persons with a teaching role can create Zoom meetings in Canvas.
- Click on "Zoom" in the navigation system, followed by "Schedule a New Meeting":
- Creating meeting settings:
Click on the image to enlarge it
- Topic: Type in a title. The more explanatory the Topic, the easier it will be to find the correct teaching sessions and any recording afterwards.
- Description: Type in a meeting description (optional).
- When: Select date and time for the meeting. American format is used. Date mm/dd/yyyy and 12-hour clock with AM/PM.
- Duration: Select an approximate duration for the meeting. This is for planning purposes only. The meeting will not finish at the end of this period.
- Time Zone: By default, Zoom uses the time zone specified in your profile. Click on the drop-down menu to set a different time zone.
- Recurring meeting: Determine whether you want a recurring meeting. The Meeting ID will remain the same for each session. This provides new options:
- Recurrence: Choose how often you want the meeting to take place: Daily, Weekly, Monthly or No Fixed Time (not recommended).
- A meeting may be repeated up to 50 times. If you need more than 50 repetitions, use the "No Fixed Time" option.
- You may configure the meeting to end after a certain number of repetitions or conclude the series of meetings on a specified date
- Registration: Tick this option if you want to require registration. Participants who are logged in to Zoom via FEIDE will not notice anything. Participants NOT logged in via FEIDE (such as guest participants) must register to obtain access to the meeting. After the conclusion of the meeting, the teacher will have access to a report.
If registration is required and the meeting is resumed, select one of the following options:- Attendees register once and can attend any of the occurrences: Participants can participate in all meetings. All dates and times for a meeting will be stated and participants will be registered for every meeting.
- Attendees need to register for each occurrence to attend: Participants must register themselves for each occurrence and may only select one date.
- Attendees register once and can choose one or more occurrences to attend: Participants register once and may choose one or more occurrences. They must choose the dates and times at which they wish to participate and will be registered only for these meetings. They may select several alternatives.
- Video:
- Host: Decide whether video is to be on or off when the meeting commences.
- Participant: Decide whether a participant's video is to be on or off when the meeting commences. Even if you select "off", participants will be able to start their own video.
- Audio: Choose whether to allow participants to take part using only "Telephone", only "Computer Audio" or both.
- Meeting Options:
- Require meeting password: Recommended. After 30 May 2020, Zoom requires a password for all meetings. The password is included in the link. Students who click on the link in Canvas do not need to type a password and will enter the meeting directly. If a participant clicks on "Join Meeting" in his or her Zoom Client and types the Meeting ID a dialogue box appears requesting a password
- The meeting password must satisfy the following requirements:
- Maximum 10 characters
- Passwords are Case Sensitive (they distinguish between upper and lower case letters
- Zoom recommends the use of alphanumerical characters, plus the characters @, *, _ and -
- Zoom permits the use of all characters with the exception of &, <, > and \
- The meeting password must satisfy the following requirements:
- Require meeting password: Recommended. After 30 May 2020, Zoom requires a password for all meetings. The password is included in the link. Students who click on the link in Canvas do not need to type a password and will enter the meeting directly. If a participant clicks on "Join Meeting" in his or her Zoom Client and types the Meeting ID a dialogue box appears requesting a password
- Enable join before host: Permit participants to enter the Zoom meeting before the teacher arrives
- Mute participants on entry: When participants enter, their microphones are switched off. Recommended. They can unmute themselves when necessary.
- Use Personal Meeting ID: We recommend you NOT to choose this, so that each online teaching session has its own unique link.
- Enable waiting room: Permits the Host to control when participants may join the meeting by placing them in a waiting room.
- Record the meeting automatically on the local computer: Select this if you want the meeting to be recorded. The recording is saved locally on your computer.
- Alternative Hosts: Type in the e-mail address of another Zoom user who holds a USN licence: in other words, a student or employee at USN. This person will then be able to start the meeting in your absence
- Click on "Save" to complete.
Access for persons outside the course:
- The link must be sent in some other way, such as by e-mail, to lecturers or students who do not have access to this Canvas course.
- To find the link, click on "Zoom" in the Course Menu, followed by "Upcoming Meetings". Click on the Topic of this meeting. The link is displayed before "Invite Attendees".
