- Click on "Breakout Rooms" in the tool bar at the bottom of the screen:
- Select the number of rooms you wish to create and how you wish to assign participants to those rooms:
- Automatically: Let Zoom assign participants equally to the rooms.
- Manually: Choose which participants you want in each room
- Click on Create Rooms
- Your rooms will be created but will not open automatically.
See how to start Breakout Rooms below
- Automatisk: When you create Breakout Rooms, you can choose to assign participants automatically. This is done by specifying the number of participants per room.
- Manuelt: Refer to the overview of Breakout Rooms you have created and select "Assign" beside the room to which you wish to assign participants.
Then select the participants you want to assign to that room.
Repeat this for each room.
- If you have chosen to move all participants to Breakout Rooms automatically, they will all be moved to the rooms to which they are assigned.
- If you have not chosen to move participants automatically, participants must click on "Join to be added to the breakout rooms" in order to participate.
- After creating Breakout Rooms, click on "Options" at the bottom left to display several options:
- Move all participants into breakout rooms automatically: If you tick this option, all participants will be moved automatically into the rooms when they are opened. If this option is not selected, participants must click on "Join to be added to the breakout rooms".
- Allow participants to return to the main session at any time: If this option has been selected, participants may return to the main session using the Meeting Controls. If this option has been deactivated, they must wait for the Host to close the Breakout Rooms.
- Breakout rooms close automatically after x minutes: If this option has been selected, the breakout rooms will be closed automatically after the specified time.
- Notify me when the time is up: If this option has been selected, the Host will be notified when the division period is over.
- Countdown after closing breakout rooms: If this option has been selected, participants will see a countdown showing how much time remains before they are returned to the main meeting room.
If a participant enters the meeting after grouping has taken place, or loses network connection and returns, he or she may be re-assigned to a Breakout Room by the Host.
The Host will find unassigned participants in the overview of Breakout Rooms:
Go to the overview of Breakout Rooms and click on "Add a Room".
Then you may either assign unassigned participants and move or exchange participants who are already assigned to other rooms:
- Move to (participant): Select a room that you want to move the participant to:
- Exchange (participant): Select a participant in another room with whom you wish to exchange the selected partner.
- Go to Zoom Client.
Click on the gearwheel icon (Settings) at the top right
- Click on View More Settings at the bottom
- You will now be sent to the browser version of Zoom.Under "In Meeting (Advanced)", scroll down to the "Breakout Room" settings and ensure that the box specifying that the Host can pre-define Breakout Rooms is ticked.
- Scroll to the top of the page, select "Meetings" in the menu on the left-hand side and then either create a new meeting or edit an already planned meeting.To edit a meeting that is already planned, hold your mouse cursor over the meeting and click on "Edit".
- Scroll down to "Meeting Options" toward the bottom of the page.
Tick the "Breakout Room pre-assign" box and click on "+ Create Rooms".
- In the box that is now displayed, use the "+" sign to create as many Breakout Rooms as you want, and simply type in the names of the participants you wish to be in the various rooms.
When you type in a name, options will appear.This functions both with employees and students at USN, provided that they have downloaded Zoom Client and logged in using their USN account at least once.
It is also possible to upload a specially-adapted CSV file with information about rooms and participants.
The advantage of using CSV is that the file can be reused repeatedly if you need a regular configuration for Breakout Rooms, for example through a whole semester.
Click on "Import from CSV" when you want to pre-configure rooms.
The CSV file is created by first downloading a sample file.
Replace the e-mail addresses in the file with the addresses of the participants to be assigned to rooms.
For students, these are formatted as follows: firstname.lastname@example.org
You can assign a large number to each room, but each participant must be placed on a separate row.You can also assign names to the rooms.
This is explained in the following video: